Ministry of Statistics and Programme Implementation
(Project Monitoring Division)
Sub.: Pre-bid Meeting on Procurement of Computers and Accessories for On-line Computerised Monitoring System on 17.3.2003 at 3.00 p.m. – Minutes of the Meeting
The tender notification was announced in the newspapers (HT, Times of India, Asian
Age, Hindustan, Navbharat Times) which appeared on 6.3.2003. The pre-bid meeting as
scheduled was held on 17.3.2003 at 3.00 p.m. in the Committee Room, 324 of this Ministry.
The list of participants from different companies is given in the enclosed Annexure. The
meeting was held in the presence of the committee members including representatives from
the Consultant, Tata Energy Research Institute. Some of the questions asked by the
representatives of the vendors are:
Q1. Can one quote higher
specifications for PCs that what given in the tender document? A question was specifically
asked by M/s CMS representative?
Ans. The specification given in the
tender document are optimum, in case higher specifications are being offered without
increase in cost, there will be no objection.
Q.2. There was general inquiry from all
the vendors that delivery schedule of three weeks especially for high end servers and
routers is very tight. They have suggested to extend the delivery schedule to 6 to 8
weeks.
Ans. The
delivery schedule of 6 to 8 weeks for these items is acceptable.
Q.3.
Regarding the specifications for Server I, two questions were raised :
a.
Whether Smart Array Controller with 12 MB
of Read Ahead Cache is mandatory or not?
b.
In case of Server I total number of
expansion slots has been specified to 11, whether these can be less or not?
Ans. a. In regard to the Integrated Array Controller, the vendors
were informed that this forms part of mother board and is available by default. However,
the following changes in the specifications are suggested:
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The following two lines
Integrated Smart Array Controller with 12MB of read ahead cache
Smart Array
Controller (RAID)
can be
changed to
Smart Array
5304/256 Controller (RAID)
exhibiting following features:
battery-backed cache options, SAN Access Module ,Ultra3 SCSI, LVD SCSI compatibility,
64-bit, 66-MHz PCI interface, up to 533 MB/s bandwidth etc.
or functionally equivalent
(b)
The query raised by venders on the
number of expansion slots for the server has been examined. Though IBM server provids up
to 12 additional ActiveTM PCI-X slots and Compaq provides 11 in total, but looking at the
request by most vendors, the following changes are suggested:
Page 83
Expansion Slots in tender |
|
|
|
|
I/O (11 Total – 64-bit PCI-X and PCI, all Hot Pluggable) |
|
PCI Voltage: |
|
PCI-X 100-MHz or PCI 66-MHz (Hot Plug) |
2 (Tertiary) |
3.3 Volt (keyed for 3.3 Volt or universal PCI-X/ |
|
PCI-X 50-MHz or PCI 33-MHz (Hot Plug) |
6 (Secondary) |
3.3 Volt (keyed for 3.3 Volt or universal PCI-X/ |
|
PCI 33-MHz (Hot Plug) |
3 (Primary – slots) |
5 Volt (keyed for 5 Volt PCI or universal cards) |
Can be changed to Expansion Slots |
|
|
|
|
I/O (6 Total – 64-bit PCI-X and PCI, all Hot Pluggable) |
|
PCI Voltage: |
|
PCI-X 100-MHz or PCI 66-MHz (Hot Plug) |
2 (Tertiary) |
3.3 Volt (keyed for 3.3 Volt or universal PCI-X/ |
|
PCI-X 50-MHz or PCI 33-MHz (Hot Plug) |
2 (Secondary) |
3.3 Volt (keyed for 3.3 Volt or universal PCI-X/ |
|
PCI 33-MHz (Hot Plug) |
2 (Primary – slots) |
5 Volt (keyed for 5 Volt PCI or universal cards) |
Q.4. There was a general question
whether Letter of Credit (LC) will have to be opened in the name of the Ministry.
Ans. Yes
Q.5. A general question was raised by
one of the vendors whether the payments will be made in Indian rupees or in other
currencies.
Ans. It
was replied that the payment will be made in equivalent Indian rupees.
Q.6. There was a question relating to
deemed export benefit as provided in the form No. 12 of the Bid Document.
Ans. It was clarified that deemed
export benefit is applicable to vendors as per the Import an Export Policy of Government
of India. The entitlement for which will have to be arranged by the bidder
The pre-Bid meeting ended with a general clarification that
these procurements are being made under the World Bank procedures. The bidders can seek
custom duty exemption as per the Import and Export Policy of the Government of India. The
Ministry, if requested, will provide a written letter in a prescribed format to facilitate
Custom Duty Exemption.
It was also clarified that the last date for submission of the
Bid is 21.4.2003.
The
bidders registered with the MOSPI will get a copy of minutes by e-mail. This will also be
put on the website of the Ministry for reference.
(J.L.Narayan)
(R.P.Kapoor)
(N.R.Dash)
Joint Adviser
Sr. Technical
Director
Director
MOSPI
National Informatic Centre
MOSPI